Using Omega's deposit feature allows you to track cash and check payments from the time you tender payment to when money is deposited into the bank. There are two workflows depending on your situation to support centralized brick-and-mortar businesses and mobile-only technicians.
Creating a Deposit for a Location
Navigate to Payments > Deposits and click the (+) icon to create a new deposit.
Enter a reference number to track the deposit. This can be a bank reference number or other unique identifier that you can reference later.
Select the date you made the deposit and enter any notes in the "Notes" field.
Select the location you made the deposit for from the "Location" dropdown. You can also filter by the user who created the payment -- for example, if you are making the deposit on behalf of a mobile technician who may have worked across multiple locations.
Cash and check payments which have not been deposited are automatically displayed. Check the box next to each payment that you are depositing. A total will be automatically calculated under "Deposit Total".
Use the "Attachments" area to upload a photo of the deposit slip or receipt from the bank. Once the deposit is saved.
Once the deposit is saved the payments will be marked as deposited.
Creating a Deposit for a Technician
Technicians can also create deposits from the mobile app. Unlike full users, technicians will only be able to make deposits for payments which they tendered.
From the mobile app, navigate to "Deposits" and tap the (+).
Enter a reference number to track the deposit. This can be a bank reference number or other unique identifier that you can reference later.
Cash and check payments which have not been deposited are automatically displayed. Check the box next to each payment that you are depositing. A total will be automatically calculated under "Deposit Total".
Use the "Attachments" area to upload a photo of the deposit slip or receipt from the bank. Once the deposit is saved.
Managing Outstanding Deposits
Reporting is available to help manage and reconcile deposits. To access deposit reports, navigate to "Reports".
There are two deposit reports available under under the "Payments and Deposits" category:
Technician Deposits
The Technician Deposits report allows you to export a summary and details for past deposits. You can optionally filter by Technician.
Payments Pending Deposit
The Payments Pending Deposit report shows the details for payments which have not yet been marked deposited. Once a payment is deposited it falls of of this report automatically.
The reports can be exported to Excel to assist in reconciliation with bank records.